Chamber Master Template

Business Specialist Sr.

Coconino Community College
Job Description
Open Until Filled: First Application Review - June 17, 2019
Provides quality and timely administrative support to the executive leadership team.  This position interacts in positive and professional manner with students, faculty, staff, and the public providing information and assistance on a regular basis.  This is a full-time, 12-month, benefit-eligible position and requires varied work hours which may include nights and weekends.

 


Essential Duties and Responsibilities

Exemplifies CCC Core Values of People, Learning & Growth, Quality, Ethics, Community, Respect, and Sustainability
 
Customer Service

  • Provides exceptional front-line customer service for students, community members, and employees.
  • Personally responsible for creating a positive and welcoming experience for all individuals who interact with the executive leadership team.
  • Works collaboratively with others.
  • Acts as a notary public for college-related business.
Grants
  • Supports the management, reporting, and submission of grants.
  • Assists in the writing and submittal of grant applications and reports.
  • Communicates with staff and faculty about grant progress.
 
Policy and Procedure
  • Provides customer service and helps other college staff members in the process of making changes to policies and procedures.
  • Maintains the College's policy and procedure website.
 
Budget
  • Prepares and monitors monthly procurement card statements for the executive leadership team.
  • Assists with travel arrangements and travel documents in compliance with state travel rules and policies.
Facilities
  • Participates in and helps to organize internal and external events.  Communicates facility needs to Facilities, Security, and ITS/multimedia as required.
  • Assists all College staff members with scheduling meetings and locating rooms for conferences and meetings.   Works with Academic Affairs to schedule classrooms as needed.
  • Plans and coordinates events for the executive leadership team.
  • Performs billing and invoicing for internal and external events.
Office Administration and Administrative Support
  • Performs all administrative and office management functions, with a high level of quality and productivity, including, but not limited to, scheduling, report generation, presentation creation, and database work.
  • Writes, prepares, proofreads, and completes forms, letters, meeting minutes, agendas, memos, and other related correspondence. 
  • Updates websites and SharePoint sites for the executive leadership team.
  • Assesses business processes and identifies opportunities for improvement, makes recommendations, and implements office automation initiatives.
  • Performs other duties as assigned

 


Knowledge, Skills and Abilities

 

  • Knowledge of standard office principles and practices.
  • Knowledge and skill in Microsoft software programs, such as Outlook, Word, Excel, PowerPoint, and Publisher or similar.  
  • Skilled in creating positive interactions with diverse individuals
  • Skill in providing customer service.
  • Skill in effective oral, written and interpersonal communication methods.
  • Ability to track and understand accounting and budgeting principles.
  • Skill in effective time management, organizational abilities, and managing projects to be successful in a fast-paced work environment.
  • Ability to think critically and keep track of details.
  • Ability to adjust work schedule to fit the needs of the organization.
  • Ability to work in an environment focused upon student success, fun in the workplace and making a difference every day.
  • Ability to become commissioned as a notary public.

 


Minimum Qualifications

Bachelor's Degree and one year of related experience; or any equivalent combination of education and experience sufficient to successfully perform the essential duties of the job and/or as approved by the Human Resources department.

Preferred:
Experience in public sector or other busy office environment.  Experience in facilities scheduling and event coordination.  Experience maintaining websites, managing databases, and/or working with Microsoft SharePoint.
 

Contact Information