About the Parade
The Flagstaff Chamber of Commerce is gearing up for another holiday event and invites your business or organization to be part of the fun! In order to maintain the quality and success of our annual parade, it will be limited to 60 entries, on a first come basis. Deadline to enter is Friday, December 6, 2013. Please note, the parade lineup is determined by a variety of factors, not by the order of application receipt. To enter the parade, please fill out both sides of the application thoroughly, including reading and signing the liability waiver, and return promptly with your $50 entry fee (must be submitted with the application). Please read the “Rules and Guidelines” below. Parade participants MUST pick up a pre-parade packet with staging information at the pre-parade meeting on Friday, December 13 at 8:00 AM at American Legion.
Rules and Guideliness for Parade Entries
1. NO ENTRY IS PERMITTED TO INCLUDE A LIVE SANTA CLAUS. The official Santa Claus is reserved for the Title Sponsor Parade Entry.
2. Parade Participants MUST pick up a pre-parade packet with staging information at the pre-parade meeting on Friday, December 13 at 8:00 AM at American Legion. Failure to do so may disqualify your entry from the following years parade.
3. NOTHING IS TO BE THROWN FROM THE ENTRY. Items may be handed by marchers walking next to the crowd. Throwing items into
the crowed is grounds for being banned from future parades. Please help us keep this event safe for our spectators!
4. All entries must be at their staging area at 5:00 PM. Parade begins promptly at 6:00 PM.
5. Staging occurs in residential areas. PLEASE be respectful of private property. A high level of QUIET must be maintained.
No music playing is allowed while waiting in the residential staging area.
6. All floats for each entry MUST have a minimum of one 2A10BC-type fire extinguisher (Fire Department requirement).
7. All floats are subject to inspection by the Flagstaff Fire and/or Police Departments. Entries deemed unsafe cannot participate.
8. All entries with animals MUST provide their own pooper-scooper to follow their entry. Please keep in mind that the weather could be harsh.
9. Portable generators/compressors used on floats should be securely mounted. A 12 inch or more clearance must separate any part of the
generator/compressor from combustible fabrication material. All fumes should be exhausted away from the float. Do not attach lights near
the generator. Carry extra gasoline away from the float.
10. All entries and participants MUST have some form of lighting! Although there is no minimum requirement, the following is a minimum number of lights SUGGESTED for visual effect: Float (2000); person or animal on float (120); person in performance group (120).
11. Entry decorations MAY follow religious, holiday, or seasonal themes.
12. Please have ALL participants dress appropriately and warmly for a cold or possible snowy evening!
13. The use of music, caroling and appropriate holiday effects is encouraged.
14. All entries are limited to ONE float/flat bed/commercial truck OR three standard sized vehicles.
15. The parade route will be lit by normal street lighting and business signs.
16. FLOATS CANNOT BE MORE THAN 13 FEET HIGH OR 8 FEET WIDE. All floats must be able to make corners at aspen/beaver and aspen/sanfrancisco
streets
17. All float material must be flame retardant.
18. Forms of electricity which can be used include: gas generators, individual dry cell battery packs, car batteries converted to AC, glow sticks
and flash lights.
19. All wiring must be properly secured (use “U” nails) to prevent mechanical damage and injury to float riders. For best visual effectiveness
and impact, use lights with green wiring. Use heavy duty extension cords that will not overheat.
20. All connections must be made with U.L. approved electrical boxes or devices.
21. In case of extremely inclement weather, the parade could be cancelled or rescheduled. A telephone call to the contact person listed on your parade application will be made on December 8 if extreme weather conditions prohibit moving on with the event. That person is responsible for informing all others associated with that entry.
22. Noise in the staging areas is PROHIBITED. After a sound-check, please turn off speakers and refrain from playing instruments, music, or
sound making device to respect the residents, until entering the parade area proper.
23. The contact person for parade entry is responsible for letting all participants know the rules.
