Part Time Bookkepper (10-15 hrs per week)

About Mountain Sports Flagstaff

Mountain Sports Flagstaff is a cornerstone of the local community, known for its passion for adventure and environmental stewardship. As the region's sole Patagonia retailer, we proudly contribute 1% of all sales to local conservation efforts through the 1% for the Planet program, having invested over $300,000 back into Flagstaff. Founded in 1973 by Lisa Lamberson's father, Mark, and her uncle Bruce, our store serves as both a retail space and a community hub in historic downtown Flagstaff. Led by Lisa, we offer exceptional customer service while fostering a deep love for the outdoors among our community.

Position Summary

The Bookkeeper will manage financial transactions, including accounts payable/receivable, payroll, and bank reconciliations. This role focuses on the day-to-day financial record-keeping and reporting to ensure accuracy and regulatory compliance. The ideal candidate will be highly organized, detail-oriented, and proficient in accounting software, with the ability to maintain precise financial records for the store's operations.

Responsibilities

• Daily Reconciliation: Reconcile sales transactions with POS records, verifying sales figures, deposits, credit card transactions, and refunds.

• Accounts Management: Process vendor invoices, manage accounts payable and receivable, ensure timely payments, and verify the accuracy of terms and credit memos with vendors.

• Payroll Processing: Input wages, process payroll, and ensure compliance with payroll tax regulations.

• Monthly Sales Reporting: Report monthly sales to GOA (Grassroots Outdoor Alliance).

• End-of-Year Reporting: Prepare and submit annual membership reports for GOA, including financial details and compliance documentation.

• Recordkeeping: Maintain organized, accurate financial records in compliance with legal requirements.

• Software Management: Use QuickBooks to record transactions and generate reports. Verify payroll reports for accuracy.

• Bank Reconciliation: Reconcile bank and credit card statements with internal records.

• Financial Reporting: Prepare income statements, balance sheets, cash flow reports, and budget vs. actual reports.

• Expense Tracking: Track business expenses for tax and accounting purposes.

• Tax Preparation: Assist in preparing tax documents for external tax preparers.

• PCI/Credit Card Compliance: Ensure adherence to industry regulations to safeguard customer data.

• Financial Data Compilation: Organize financial data for review by management.

• Annual Reporting: Compile and submit employee payroll reports and 1099s for contractors.

• Daily Bank Runs: Handle bank deposits and change orders.

• Sales Tax Tracking: Track sales tax for both in-store and online transactions and prepare sales tax reports for filing.

• Process Improvement: Contribute to streamlining financial processes, including automating invoicing and improving reporting accuracy.

• Documentation Creation: Help maintain and update the "Bookkeeping Go-To Guide" to streamline processes.

Qualifications

• Experience: Previous experience in bookkeeping, accounting, or financial management, with retail experience a plus.

• Education: Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered.

• Technical Skills: Proficiency in QuickBooks and Microsoft Excel/Google Sheets.

• Attention to Detail: Accuracy in financial record-keeping and reporting.

• Mathematical Skills: Ability to perform calculations accurately and reconcile financial data.

• Communication: Strong verbal and written skills to communicate financial information.

• Time Management: Ability to manage multiple tasks and meet deadlines.

• Collaboration: Work effectively with management, accounting teams, and external stakeholders.

• Problem-Solving: Address financial discrepancies and issues proactively.

• Integrity: Commitment to confidentiality and professional ethics.

• Adaptability: Comfortable with changing priorities in a dynamic environment.

• Continuous Learning: Stay updated on financial trends and best practices.

Physical Requirements

• Able to maintain seated position at desk for extended periods

• Capable of using computer equipment for several hours daily

• Sufficient dexterity for typing, filing, and handling financial documents

• Ability to lift and carry up to 20 pounds (files, supplies, equipment)

• Occasional movement throughout the office and retail space

Equal Employment Opportunity

Mountain Sports Flagstaff is committed to providing equal employment opportunities without discrimination. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other factors prohibited by law. We embrace diversity and actively support, celebrate, and thrive on it for the benefit of our associates, customers, and the company.

Direct Supervisor

President of Mountain Sports Flagstaff

Compensation & Additional Benefits

• Part time hourly flex position (10-15 hours per week)

• This is an hourly position starting at $19.00 per hour 

• Benefits:

  • Paid Time Off (PTO), Paid Sick Time, and Paid Volunteer Hours

  • SIMPLE IRA after 1 year of employment (with a 3% company match)

  • Employee discounts at Mountain Sports Flagstaff and Bright Side Bookshop

  • Pro Deal discounts from most of our vendors

Location

This position will be on-site, located at Mountain Sports Flagstaff in historic downtown Flagstaff, Arizona.

How to Apply

Please submit your resume to lisa@mountainsportsflagstaff.com.