Receptionist / Office Coordinator

Receptionist / Office Coordinator
Warner’s Nursery & Landscape Co. is seeking an outgoing, reliable, and highly organized Receptionist / Office Coordinator to join our administration team. This is a dynamic role that sits at the heart of our operations, supporting our Retail, Landscape, and Maintenance divisions.
If you thrive in a fast-paced environment, love helping people, and enjoy a job where no two days are the same, we want to hear from you!
The Role at a Glance
As the primary point of contact for our customers and a vital support link for our managers, you will facilitate the "back-office" magic that allows our field crews and retail staff to perform at their best.Key Responsibilities

• Customer Coordination: Manage service orders for irrigation, planting, and delivery. You’ll be the voice on the phone scheduling work, confirming customer needs, and ensuring timely follow-through.
• Administrative Support: Provide high-level support to the Office Manager and Division Managers, including correspondence, filing, and maintaining a professional office environment.
• Financial Functions: Assist with Accounts Receivable and Payable. This includes generating invoices, processing payments, performing daily bank deposits, and reconciling vendor statements.
• Operations Logistics: Coordinate "Blue Stake" requests, manage landscape project budgets in our accounting software, and order safety/office supplies.
• Personnel Support: Assist with seasonal hiring, manage company uniform inventory, and coordinate employee licensing and out-of-town travel/training.

• The "People" Person: You genuinely enjoy customer service and remain calm and professional under pressure.
• The Multi-Tasker: You have excellent time management skills and can pivot between administrative tasks and active phone lines with ease.
• The Detail-Seeker: Whether it’s coding an invoice or scheduling a precise irrigation winterization route, you value accuracy and follow-through.
• The Team Player: You take initiative to help where needed—from preparing the conference room for meetings to assisting with retail cash management.

• Outgoing, friendly, and flexible.
• Reliable with a strong sense of initiative.
• Innovative thinkers are a plus!
• Ability to maintain a professional and clean office/reception space.